Enrollment Policies
Enrollment: Upon confirmation of space availability, we will send you an enrollment agreement to finalize your child's enrollment in our program.
Procedures during the Pandemic: We have been open to essential workers since March 23rd and are now open to all using the precautions outlined in our Classroom Procedures..
Deposit: A $1000 deposit is due with the signed Enrollment Agreement to secure your child's placement at ¡HolaKids! If you reduce your schedule or if you withdraw your child from ¡HolaKids! prior to the start or during the school year, the deposit becomes non-refundable.
Termination: This Agreement remains in effect from the date of signing until the last day of the school year for which you are enrolled. Sixty (60) days written notice is required to release your space or make a reduction in your child’s school day schedule. You are responsible for the tuition due from the start of that sixty (60) day period. Please note that 60 day notice will incur tuition charges even if the new school year has not yet started. For instance, if you terminate on June 1st, then you will be responsible for the full month of July tuition. Tuition paid past those sixty (60) days will be refunded; however, deposit remains non-refundable.
Deposit is not forfeited for extended care reductions. Reductions need to be made by the 1st of the month.
Force Majeure: Families are responsible for their enrollment in our preschool program during force majeure events, including but not limited to pandemics. Under a force majeure event, all of the terms of the Enrollment Agreement remain in effect, including 60-day notice of withdrawal and deposit requirements. During these events, it may be necessary for the preschool to follow the directives of public officials. For example, officials may require periods of shelter-in-place restrictions, or there may be a need to temporarily close a preschool in the event of community infection. Families understand and agree that such circumstances do not waive or modify their responsibilities under the Enrollment Agreement.
Tuition:
Tuition is based upon a 12 month school year. Due to the fact that tuition is divided evenly over the 12 month school year, July is charged as a full month. Language in Action accepts ongoing enrollment based on availability. If you enroll after the start of the year, tuition will be pro-rated accordingly and payment due dates will be based on the start date.
Tuition Payment Plan Options:
Please know that it is your responsibility to keep track of when payment is due. Failure to pay by due date will result in a late fee.
Methods of Payment: ACH (Checks accepted on a case by case basis for a $20 per check fee)
Payment is to be made by ACH through our payment software. We do not accept credit cards. Prior to the first payment, families must set up a link to their bank account through the our software. If payment is made by any other methods, you will be responsible for all processing fees assessed to Language in Action.
Checks are payable to: LANGUAGE IN ACTION, LLC. Returned checks including those with incorrect payee information are subject to late fees.
Checks are payable to: LANGUAGE IN ACTION, LLC. Returned checks including those with incorrect payee information are subject to late fees. Checks can be mailed to Language in Action, 912 Cole St. #200, SanFrancisco, CA 94117. No credit is given for holidays or absences, including illness.
Late Payments and Past Due Accounts: Payment is considered late if not received by the 5th of the month. You will be charged a $75.00 fee for each month your payment is late. If an account is delinquent by sixty (60) or more days, then you will be notified in writing that your child(ren) will not be able to attend our program until your account has been made current.
Drop-In Extended Care: Drop-in extended care is offered based upon availability at a rate and increment of $14/hour or $7/half hour. No other increments are available. Parent is required to contact [email protected] to reserve extended care.
Children enrolled in the regular school day have a 10 minute window for pick-up and drop-off. In the event a child is dropped off more than 10 minutes early or picked up more than 10 minutes late, the child will automatically go into in Extended Care and billed accordingly. This 10 minute grace period is not applicable to pm Extended Care.
Late Pick-Up Penalties: We expect children to be signed-out and off the premises by the final pick-up time. A late pick-up fee of $50.00 will be charged for the first 15 minutes after the final pick-up of the day, and $3.00 thereafter for each 1 minute of time. These penalties are doubled after the first 30 minutes. For all campuses, parents will be required to pay penalties to keep their account current.
Sign In & Out: Under State law, all children must be signed in and out daily with a full signature or electronic code of an authorized adult. Any caregiver/relative that will be picking up your student must be on the Emergency Contact Form and added in our software as “allowed to pick up.” Please keep all sign in codes confidential. Your child will not be released to anyone not on the Emergency Contact Form even if this person is a member of the ¡HolaKids! community. The safety of your child is the most important responsibility we have.
Procedures during the Pandemic: We have been open to essential workers since March 23rd and are now open to all using the precautions outlined in our Classroom Procedures..
Deposit: A $1000 deposit is due with the signed Enrollment Agreement to secure your child's placement at ¡HolaKids! If you reduce your schedule or if you withdraw your child from ¡HolaKids! prior to the start or during the school year, the deposit becomes non-refundable.
Termination: This Agreement remains in effect from the date of signing until the last day of the school year for which you are enrolled. Sixty (60) days written notice is required to release your space or make a reduction in your child’s school day schedule. You are responsible for the tuition due from the start of that sixty (60) day period. Please note that 60 day notice will incur tuition charges even if the new school year has not yet started. For instance, if you terminate on June 1st, then you will be responsible for the full month of July tuition. Tuition paid past those sixty (60) days will be refunded; however, deposit remains non-refundable.
Deposit is not forfeited for extended care reductions. Reductions need to be made by the 1st of the month.
Force Majeure: Families are responsible for their enrollment in our preschool program during force majeure events, including but not limited to pandemics. Under a force majeure event, all of the terms of the Enrollment Agreement remain in effect, including 60-day notice of withdrawal and deposit requirements. During these events, it may be necessary for the preschool to follow the directives of public officials. For example, officials may require periods of shelter-in-place restrictions, or there may be a need to temporarily close a preschool in the event of community infection. Families understand and agree that such circumstances do not waive or modify their responsibilities under the Enrollment Agreement.
Tuition:
Tuition is based upon a 12 month school year. Due to the fact that tuition is divided evenly over the 12 month school year, July is charged as a full month. Language in Action accepts ongoing enrollment based on availability. If you enroll after the start of the year, tuition will be pro-rated accordingly and payment due dates will be based on the start date.
Tuition Payment Plan Options:
- *Annual Installment: Language in Action offers a three (3%) percent reduction on annual tuition paid in FULL prior to May 1.
- 3 Installment Plan: A three installment payment option is available and offers a one (1%) percent reduction on tuition:
- First installment due May 1.
- Second installment due September 1.
- Third installment due January 15.
- Monthly: You will receive a courtesy invoice 15 days prior to the due date (1st of the month) from FreshBooks.
Please know that it is your responsibility to keep track of when payment is due. Failure to pay by due date will result in a late fee.
Methods of Payment: ACH (Checks accepted on a case by case basis for a $20 per check fee)
Payment is to be made by ACH through our payment software. We do not accept credit cards. Prior to the first payment, families must set up a link to their bank account through the our software. If payment is made by any other methods, you will be responsible for all processing fees assessed to Language in Action.
Checks are payable to: LANGUAGE IN ACTION, LLC. Returned checks including those with incorrect payee information are subject to late fees.
Checks are payable to: LANGUAGE IN ACTION, LLC. Returned checks including those with incorrect payee information are subject to late fees. Checks can be mailed to Language in Action, 912 Cole St. #200, SanFrancisco, CA 94117. No credit is given for holidays or absences, including illness.
Late Payments and Past Due Accounts: Payment is considered late if not received by the 5th of the month. You will be charged a $75.00 fee for each month your payment is late. If an account is delinquent by sixty (60) or more days, then you will be notified in writing that your child(ren) will not be able to attend our program until your account has been made current.
Drop-In Extended Care: Drop-in extended care is offered based upon availability at a rate and increment of $14/hour or $7/half hour. No other increments are available. Parent is required to contact [email protected] to reserve extended care.
Children enrolled in the regular school day have a 10 minute window for pick-up and drop-off. In the event a child is dropped off more than 10 minutes early or picked up more than 10 minutes late, the child will automatically go into in Extended Care and billed accordingly. This 10 minute grace period is not applicable to pm Extended Care.
Late Pick-Up Penalties: We expect children to be signed-out and off the premises by the final pick-up time. A late pick-up fee of $50.00 will be charged for the first 15 minutes after the final pick-up of the day, and $3.00 thereafter for each 1 minute of time. These penalties are doubled after the first 30 minutes. For all campuses, parents will be required to pay penalties to keep their account current.
Sign In & Out: Under State law, all children must be signed in and out daily with a full signature or electronic code of an authorized adult. Any caregiver/relative that will be picking up your student must be on the Emergency Contact Form and added in our software as “allowed to pick up.” Please keep all sign in codes confidential. Your child will not be released to anyone not on the Emergency Contact Form even if this person is a member of the ¡HolaKids! community. The safety of your child is the most important responsibility we have.